Legal advisory and information services (№8422976)

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Description

1. Section I
   1. Name and addresses
      Water Industry Commission for Scotland
      Moray House, Forthside Way
      Stirling
      FK8 1JH
      United Kingdom
      Telephone: +44 1786430200
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      Other type: Non-departmental public body
      
   3. Main activity:
      Other activity: Economic regulation
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Provision of Human Resources and Compliance Advice

         
         
      2. Main CPV code:
         79140000, 79111000, 79111000, 79111000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The Commission is a small office with a headcount of under 30 people. However, the organisation is subject to the same legislative requirements as any other public-sector body. Therefore, it is essential that we comply with all the necessary employment laws and all other applicable legislation. It would not be cost effective for the Commission to retain this type of specialised advice within the office on a full-time basis. Therefore, we are seeking the services of external professionals to ensure we remain compliant in these key areas. We would like the successful Tenderer to perform a review of our current policies and processes in the three specific areas at the outset. Thereafter, we would envisage the amount of time required would be minimal, and perhaps a few hours each month. However, we would also like a pro-active service whereby an external professional is horizon scanning for any new laws or legislations that may affect the Commission.

         
         
      5. Information about lots:
         This contract is divided into lots: yes
      6. Total value of the procurement:
         Value excluding VAT: 167 000.00 GBP
   2. Description
      1. Title:
         

         Human Resources and employment advice

         
         
      2. Additional CPV code(s):
         79111000
         
      3. Place of performance:
         Main site or place of performance:

         Moray House, Stirling.

         
         
      4. Description of the procurement:
         

         The type of queries that may arise in this area is advice in the following areas:

         — employment contracts,

         — staff handbook and policies,

         — staff training on HR related topics, and

         — ad-hoc staff issues.

         
         
      5. Award criteria:
         Quality criterion - Name: Price / Weighting: 20 %
         Quality criterion - Name: Understanding the work of the Commission / Weighting: 24 %
         Quality criterion - Name: Understanding the specific requirements / Weighting: 24 %
         Quality criterion - Name: Delivery / Weighting: 32 %
         Price - Weighting: 20 %
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
      9. Title:
         

         Records Management advice

         
         
      10. Additional CPV code(s):
          79111000
          
      11. Place of performance:
          Main site or place of performance:

          Moray House, Stirling.

          
          
      12. Description of the procurement:
          

          We would like the successful Tenderer to nominate an individual to act as the Commission’s Data Protection Officer and ensure that we are compliant in this area and to assist with any Data Access requests. Other types of queries or work that may arise in this area is advice in the following areas:

          — advising and providing guidance on all Data Protection and GDPR matters, including supplier contracts and data sharing projects,

          — advising and assisting with Data Protection Impact Assessments of data processing operations,

          — monitoring compliance on an ongoing basis and undertaking any necessary audits,

          — assisting with the handling of any data security breaches,

          — staff training on topics such as GDPR, Data Protection and Freedom of Information,

          — assistance with Freedom of Information requests.

          
          
      13. Award criteria:
          Quality criterion - Name: Price / Weighting: 20 %
          Quality criterion - Name: Understanding the work of the commission / Weighting: 24 %
          Quality criterion - Name: Understanding the specific requirements / Weighting: 24 %
          Quality criterion - Name: Delivery / Weighting: 32 %
          Price - Weighting: 20 %
          
      14. Information about options:
          Options: no
      15. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      16. Additional information:
          
      17. Title:
          

          Procurement advice

          
          
      18. Additional CPV code(s):
          79111000
          
      19. Place of performance:
          Main site or place of performance:

          Moray House, Stirling.

          
          
      20. Description of the procurement:
          

          The type of queries that may arise in this area is advice in the following areas:

          — supplier contracts,

          — office purchasing,

          — procurement policies and changes in legislation.

          
          
      21. Award criteria:
          Quality criterion - Name: Understanding the work of the Commission / Weighting: 24 %
          Quality criterion - Name: Understanding specific requirements / Weighting: 24 %
          Quality criterion - Name: Delivery / Weighting: 32 %
          Quality criterion - Name: Price / Weighting: 20 %
          Price - Weighting: 20 %
          
      22. Information about options:
          Options: no
      23. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      24. Additional information:
          
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: yes
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 029-063147
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Lot No: 1
      Title:

      Human Resources and employment advice

      
      
   2. Award of contract
      1. Date of conclusion of the contract: 2018-05-22
         
      2. Information about tenders:
         Number of tenders received: 12
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Harper Macleod LLP
         The Ca"d"oro, 45 Gordon Street
         Glasgow
         G1 3PE
         United Kingdom
         Telephone: +44 1412279369
         The contractor is an SME: no
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 47 000.00 GBP
         Total value of the contract/lot: 47 000.00 GBP
         
      5. Information about subcontracting:
         
         Lot No: 3
         Title:

         Procurement advice

         
         
      6. Award of contract
         1. Date of conclusion of the contract: 2018-05-22
            
         2. Information about tenders:
            Number of tenders received: 5
            The contract has been awarded to a group of economic operators: no
         3. Name and address of the contractor:
            Harper Macleod LLP
            The Ca"d"oro, 45 Gordon Street
            Glasgow
            G1 3PE
            United Kingdom
            Telephone: +44 1412279369
            The contractor is an SME: yes
         4. Information on value of the contract/lot (excluding VAT):
            Initial estimated total value of the contract/lot: 21 000.00 GBP
            Total value of the contract/lot: 21 000.00 GBP
            
         5. Information about subcontracting:
            
            Lot No: 2
            Title:

            Records Management advice

            
            
         6. Award of contract
            1. Date of conclusion of the contract: 2018-04-12
               
            2. Information about tenders:
               Number of tenders received: 6
               The contract has been awarded to a group of economic operators: no
            3. Name and address of the contractor:
               Information Law Solutions Limited
               272 Bath Street
               Glasgow
               G2 4JR
               United Kingdom
               The contractor is an SME: yes
            4. Information on value of the contract/lot (excluding VAT):
               Initial estimated total value of the contract/lot: 104 000.00 GBP
               Total value of the contract/lot: 104 000.00 GBP
               
            5. Information about subcontracting:
               
               
      7. Section VI
         1. Additional information
            

            (SC Ref:537892).

            
            
         2. Procedures for review
            1. Review body
               Water Industry Commission for Scotland
               Moray House, Forthside Way
               Stirling
               FK8 1JH
               United Kingdom
               Telephone: +44 1786430200
               
            2. Body responsible for mediation procedures
               
               
            3. Service from which information about the review procedure may be obtained
               
               
         3. Date of dispatch of this notice
            2018-06-05